Overview

Administrative /PA/EA/Secretarial

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The Company:

Pediatric Therapy Center in Dubai that caters to children with special needs

The Role:

Responsible for proving Administrative and Personal Assistant support including a little HR work to for the company founders.

Job Description

  • Day to day office operations, exercising the utmost discretion at all times.
  • Arrange and schedule meetings, prepare agendas and relevant documents.
  • Manage relationships with internal and external parties such as entities, clients, service providers etc, providing information and handling issues independently.
  • Extensive Outlook diary, email and contacts management.
  • Manage executive filing and data management systems ensuring timely and accurate document
  • control.
  • Respond to routine correspondence and maintain organized filing and follow-up systems for all correspondence.
  • Assist in personal issues and maintain complete confidentiality.
  • Assist in HR matters which might include monitoring, leave and company HR files as well as updating poilicies and guidelines and helping with visa and governmental issues that might arise
  • Transcribe dictation and typing of documents using Microsoft Word, Excel or PowerPoint.
  • Oversee messenger/courier activities.
  • Additional duties / assignments as directed.

Qualifications and Desired Skills:

  • Degree or equivalent qualifications
  • Happy to be working within the environment described by the Company
  • At least 5 years previous experience in an Admin support role
  • Excellent written and verbal communication skills.
  • Effective time-management skills with the ability to prioritise.
  • Detail-oriented and outstanding quality assurance.
  • Presentable, well organised and ability to multitask.
  • Proactive and pre-emptive approach and able to work autonomously.
  • Flexible and handles stress well.
  • Adaptable to last minute changes.
  • Strong organisational skills. Strong interpersonal skills.

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