The Executive Assistant will be responsible for providing official work support to this extremely busy CEO
Extensive Outlook diary, email & contacts management
Full logistical support for travel including and not limited to flights, hotels and visa processing.
Day to day office operations, exercising the utmost discretion at all times
Arrange and schedule meetings, prepare agendas and relevant documents
Manage relationships with internal and external parties such as government entities, clients, service providers etc, providing information and handling issues independently
Ensure the CEO is properly prepared for meetings with the information required.
Manage all correspondence and approval requests (you will draft correspondence and review and summarise requests, to enable swift decision making) as well as maintaining organized filing and follow-up systems
Process expense claims relating to travel and other corporate expenses
Manage executive filing and data management systems ensuring timely and accurate document control
Respond and greet visitors in a welcoming and efficient manner.
Manage telephone calls
Undertake research when required
Assist in personal issues and maintain complete confidentiality
Transcribe dictation and typing of documents using Microsoft Word, Excel or PowerPoint
Oversee messenger/courier activities
Additional duties / assignments as directed
Qualifications & Desired Skills:
Minimum 5 years' experience as an executive assistant within the UAE with a stable work background
Able to build rapport and trust at C Level and with busy executives.
Flexible approach to working hours and day, able to support the CEO in the evenings/ weekends if required
Effective time-management skills with the ability to prioritise
Detailed-orientated and outstanding quality assurance
Proven management experience with excellent planning skills
Strong communication skills; both written and spoken in English – Arabic a plus but not essential