Overview

Administrative /PA/EA/Secretarial

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The Company: 
A Governmental office in Abu Dhabi 

The Role: 
Responsible for proving Secretarial and Administrative within one of the Governmental Ministries 

Job Description
•    Day to day office operations, exercising the utmost discretion always.
•    Arrange and schedule meetings, prepare agendas and relevant documents.
•    Manage relationships with internal and external parties such as entities, clients, service providers etc, providing information and handling issues independently.
•    Extensive Outlook diary, email and contacts management.
•    Conference and meeting room management.
•    Process expense claims relating to travel and other corporate expenses.
•    Manage executive filing and data management systems ensuring timely and accurate document
•    control.
•    Respond to routine correspondence and maintain organized filing and follow-up systems for all
•    correspondence.
•    Respond and greet visitors in a welcoming and efficient manner.
•    Manage telephone calls.
•    Assist in personal issues and maintain complete confidentiality.
•    Transcribe dictation and typing of documents using Microsoft Word, Excel or PowerPoint.
•    Oversee messenger/courier activities.
•    Additional duties / assignments as directed.

Qualifications and Desired Skills:
•    MUST BE EMIRATI
Degree or equivalent qualifications
•    Happy to be working within the environment described by the Company 
•    At least 5 years previous experience in an Admin support role 
•    Excellent written and verbal communication skills in English and Arabic.
•    Effective time-management skills with the ability to prioritise.
•    Detail-oriented and outstanding quality assurance.
•    Presentable, well organised and ability to multitask.
•    Proactive and pre-emptive approach and able to work autonomously.
•    Flexible and handles stress well.
•    Adaptable to last minute changes.
•    Strong organisational skills. Strong interpersonal skills.
 

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