Bid & Proposal Specialist

 

Position                      Bid & Proposal Specialist

Location                     Abu Dhabi

Company                    A leading Engineering Consultants

 

Duties and Responsibilities

 

  • Registrations and prequalification: Conducting the registration process with potential clients to secure prequalification and receiving RFQs and advising on additional requirements of current licenses to secure maximum access to prospective clients and RFQs.
  • Understanding Project Requirements: Analyzing and understanding the detailed requirements of Requests for Proposals (RFPs), tenders, or bids from clients.
  • Coordinating Proposals: Collaborating with engineering, design, finance, and other departments to prepare competitive and compelling proposals that align with the firm’s capabilities and clients’ needs.
  • Pricing Strategy: Develop pricing strategies that reflect both competitive market rates and the value provided by the firm, ensuring that the bids are financially viable.
  • Compliance: Ensuring the proposals comply with all legal and contractual requirements and standards.
  • Vendor List: Continuously updating our database of sub-consultants, specialists, and associates required for services demanded by clients
  • Submission Management: Managing the entire submission process, including document preparation, submission timelines, and following up with clients during the evaluation phase.
  • Risk Analysis: Assessing potential risks associated with the project and providing strategies to mitigate them in the proposal.
  • Post-Submission Activities: Coordinating with clients after submission, addressing any queries, and making necessary amendments to the proposal.
  • Monitoring and Reporting: Keeping track of all bids and proposals, providing regular reports to management, and analyzing success and failure factors to improve future bidding strategies.
  • Maintaining Relationships: Building and maintaining relationships with clients, subcontractors, and suppliers to facilitate the bidding process.
  • Professional Development: Keeping up to date with industry trends, regulations, and best practices through continuous learning and professional development.
  • Aligning with Company Objectives: Ensuring that the bid management process aligns with our strategic objectives and values, fostering a culture of excellence and continuous improvement.

Requirements

  • Degree in Engineering (Civil/Architectural) focusing on understanding the interdisciplinary nature of bidding in the AE industry.
  • Minimum of 7 years of demonstrated experience in the engineering field.
  • Minimum of 2 years of experience in the bidding section with an Engineering Consultancy firm.
  • Understanding of Industry: Knowledge of industry standards, regulations, and best practices, as well as familiarity with common tools and software used in bid preparation.
  • Project Management Skills: Proven ability to manage complex projects with multiple stakeholders, meeting deadlines, and ensuring compliance.
  • Communication Skills: Exceptional written and verbal communication skills, essential for creating compelling proposals and interacting with clients, suppliers, and internal teams.
  • Analytical Abilities: Strong analytical and problem-solving skills to evaluate project requirements, assess risks, and develop strategic solutions.
  • Negotiation Skills: Experience in negotiating contracts, prices, and terms with clients, subcontractors, or suppliers.
  • Team Collaboration: Ability to work effectively with cross-functional teams, fostering a collaborative environment.
  • Customer Focus: Commitment to understanding and meeting client needs, contributing to long-term relationships and business growth.
  • Cultural Fit: Alignment with the company’s values, mission, and business goals, and a commitment to
  • excellence and continuous improvement.
  • Software Proficiency: Familiarity with bid management software and tools, as well as other relevant applications such as MS Office especially, Excel, word, PowerPoint, Adobe Acrobat Pro, etc.

 

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