Role Overview

As a Personal Assistant, you will act as a vital support partner to the founder of the company who is also the chairman and the CEO. Helping managing his day-to-day priorities, travel, communications, and administrative tasks. You will ensure that the leader’s time is used effectively and that operations run smoothly, often anticipating needs before they arise. This role requires flexibility and a proactive mindset, as well as the ability to travel frequently. He currently has two male helpers that help him with a number of functions – but not administrative.
The chairman travels frequently within in German attending meetings with clients as well as events. The company also has a real estate project in Turkey so 3 to 4 trips a year to turkey will be part of the responsibility. The ideal candidate will also be able to be present in meetings and at times being able to take charge of the meetings.

Key Responsibilities

• Provide high-level administrative and organizational support to a senior leader.
• Manage complex calendars, coordinate meetings, and ensure efficient scheduling.
• Organize domestic and international travel, including flights, accommodations, and logistics.
• Prepare briefing documents, reports, and PowerPoint presentations.
• Handle sensitive information with the utmost discretion and confidentiality.
• Liaise with internal departments, external partners, and stakeholders professionally.
• Prioritize tasks and communications, ensuring urgent matters are addressed promptly.
• Support project coordination and follow-up on key action points.

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar high-level support role.
• Excellent organizational and time management skills, with strong attention to detail.
• Fluent in German, both spoken and written English and Turkish a plus.
• Proficient in Microsoft Office Suite and modern collaboration tools (e.g. MS Teams, Zoom, etc.).
• Ability to work independently, manage multiple priorities, and maintain composure under pressure.
• Professionalism, reliability, and a strong sense of integrity.
• Willingness and ability to travel regularly across Germany and occasionally abroad.

What is Offered

• Competitive salary and comprehensive benefits package.
• A high-impact role supporting leadership at a strategic level.
• A collaborative and fast-paced work environment.
• Compensation and salary will be discussed