Administrative /PA/EA/Secretarial

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The Company:

A large family conglomerate

The Role:

To work within the real estate team helping administrative work

Major Responsibilities:

  • Preparing Pro-forma Invoice, Tenancy Contracts/ Lease Agreements
  • Updating Rent Roll, Occupancy, payment Installment, and Achievement Reports
  • Doing presentations for the CMA, new projects and/ or proposed plan for the company development.
  • Preparing Reports for Sales and Rent Income
  • Applying required documents online in DM, DLD, RERA, DIFC etc.
  • Requesting assistance concerning Dubai Government online portals
  • Forwarding the required documents and payments of renewals and new tenants in Accounts Dept. or designated office of the Landlord (for outsource).
  • Attending with all the requirements of Managed Properties and ensuring that the company is complying with them.
  • Monitoring Service Charges for all the properties requiring it.
  • Registering all the properties and tenancy contracts in Ejari System.
  • Requesting for the payments needed to support property maintenance and office requirements.
  • Requesting refund of security deposit of the tenants
  • Attends tenant's complaints and direct it to the person in charged.
  • Make meeting arrangements with regards to the location and time.
  • Perform administrative support tasks such as compiling and archiving letters for the Manager.
  • Transmit information to tenants via email or mail.
  • Coordinate and scheduling maintenance problems and issues to the assigned department.
  • General Admin and Secretarial Works.
  • Receptionist cum Admin Facilitator.

Qualifications & Desired Skills:

  • Education Degree
  • Knowledge in property management
  • Knowledge in Real Estate policies are an advantage
  • Proficient in Microsoft Applications
  • Excellent computer skills
  • Strong organizational skills
  • Excellent communication skills (oral and written)
  • Good telephone ethics
  • Ability to write effective business letters and emails
  • Highly motivated
  • Organized
  • Optimistic
  • Pleasant personality
  • Integrity
  • Works well under pressure
  • Preferably with Ejari Training Certificate
  • Preferable the ability for an immediate start date

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