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The Client:  A local medium sized Architecture, masterplanning and integrated design practices firm, headquartered in Dubai.

The Role: Bid Manager                                                                     

The Bid Manager’s primary role is to assist and support the Bid Director in the tender/ bidding process and in the selection and negotiation process of subconsultants.

Immediate Reporting Relationships:

  • Reports to: Managing Director/ Bid Director/ Sr. Bid Manager
  • Line Manager: Sr. Bid Manager
  • The following staff positions report to the Bid Manager:
  • Bid Coordinator

Duties and Responsibilities include:

  • Reviews EOIs and RFPs from clients and provides summary of project brief, scope of services and submission requirements.
  • Prepares and/or issues RFP tender queries to clients;
  • Coordinates with clients regarding RFP tender queries;
  • Prepares, issues and/or reviews bid and tender proposals submissions;
  • Prepares RFP project brief and scope of services for subconsultants/ specialists;
  • Issues RFPs to subconsultants/ specialists;
  • Provides advice and guidance on RFPs’ scope of services and requirements for subconsultants/ specialists;
  • Coordinates with and provides response to subconsultants’/ specialists’ queries during bidding and tender process;
  • Forwards client contracts (provided in RFPs) to the Commercial Director and/or Contracts Administrator for review and comments;
  • Forwards project brief, scope of services and programme (provided in RFPs) to the Project Director and Executive Director – Architecture for their review and comments;
  • Prepares cost analysis and summary of subconsultants’/ specialists’ proposals
  • Coordinates, Managing Director and/or the BD & Operation Director to discuss and finalize fee proposals;
  • Prepares, issues and/or reviews response to clients’ post tender clarifications and submissions;
  • Prepares and/or issues project handovers to project management team, design team and contracts team, upon receipt of notice of project contract award from the Managing Director or the BD & Operation Director;
  • Assists and/or facilitates in the selection and negotiation process of subconsultants/ specialists during project execution design stages;
  • Assists and/or facilitates in issuing of notifications of awards (via email) to selected subconsultants/ specialists during project execution design stages;
  • Other duties and tasks as may be required, assigned and/or instructed by the Bid Director.

Skills and Experiences:

  • Good leadership, interpersonal, organizational and management skills;
  • Good working knowledge and understanding of consultancy tender and bidding process;
  • Good and effective communication (written and verbal) skills in English;
  • Proficiency in other languages (Arabic, French, etc.) is an advantage;
  • Proficient basic computer and software (MS Office – Word, Excel, Outlook, PowerPoint) skills;
  • Proficiency in project management software (MS Project, Primavera) is an advantage;
  • Working knowledge of design, drafting and BIM (Building Information Modelling) software (AutoCAD, Revit, Sketchup) is an advantage;
  • Bachelor’s degree in architecture or engineering preferred, relevant advanced degree or post graduate degree is an advantage;
  • +12 years of professional experience in architecture, engineering and construction industry;
  • +2 years of relevant significant experience in design consultancy tender and bidding process is an advantage within the UAE.

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