The Client: A local medium sized Architecture, masterplanning and integrated design practices firm, headquartered in Dubai.
The Role: Bid Manager
The Bid Manager’s primary role is to assist and support the Bid Director in the tender/ bidding process and in the selection and negotiation process of subconsultants.
Immediate Reporting Relationships:
- Reports to: Managing Director/ Bid Director/ Sr. Bid Manager
- Line Manager: Sr. Bid Manager
- The following staff positions report to the Bid Manager:
- Bid Coordinator
Duties and Responsibilities include:
- Reviews EOIs and RFPs from clients and provides summary of project brief, scope of services and submission requirements.
- Prepares and/or issues RFP tender queries to clients;
- Coordinates with clients regarding RFP tender queries;
- Prepares, issues and/or reviews bid and tender proposals submissions;
- Prepares RFP project brief and scope of services for subconsultants/ specialists;
- Issues RFPs to subconsultants/ specialists;
- Provides advice and guidance on RFPs’ scope of services and requirements for subconsultants/ specialists;
- Coordinates with and provides response to subconsultants’/ specialists’ queries during bidding and tender process;
- Forwards client contracts (provided in RFPs) to the Commercial Director and/or Contracts Administrator for review and comments;
- Forwards project brief, scope of services and programme (provided in RFPs) to the Project Director and Executive Director – Architecture for their review and comments;
- Prepares cost analysis and summary of subconsultants’/ specialists’ proposals
- Coordinates, Managing Director and/or the BD & Operation Director to discuss and finalize fee proposals;
- Prepares, issues and/or reviews response to clients’ post tender clarifications and submissions;
- Prepares and/or issues project handovers to project management team, design team and contracts team, upon receipt of notice of project contract award from the Managing Director or the BD & Operation Director;
- Assists and/or facilitates in the selection and negotiation process of subconsultants/ specialists during project execution design stages;
- Assists and/or facilitates in issuing of notifications of awards (via email) to selected subconsultants/ specialists during project execution design stages;
- Other duties and tasks as may be required, assigned and/or instructed by the Bid Director.
Skills and Experiences:
- Good leadership, interpersonal, organizational and management skills;
- Good working knowledge and understanding of consultancy tender and bidding process;
- Good and effective communication (written and verbal) skills in English;
- Proficiency in other languages (Arabic, French, etc.) is an advantage;
- Proficient basic computer and software (MS Office – Word, Excel, Outlook, PowerPoint) skills;
- Proficiency in project management software (MS Project, Primavera) is an advantage;
- Working knowledge of design, drafting and BIM (Building Information Modelling) software (AutoCAD, Revit, Sketchup) is an advantage;
- Bachelor’s degree in architecture or engineering preferred, relevant advanced degree or post graduate degree is an advantage;
- +12 years of professional experience in architecture, engineering and construction industry;
- +2 years of relevant significant experience in design consultancy tender and bidding process is an advantage within the UAE.