Contracts & Commercial Manager – architecture consultancy

Position                                              Contracts & Commercial Manager

Location                                             Dubai

Company                                            A leading award-winning Architectural Design Firm.

Job Description        

The Contracts & Commercial Manager is responsible for leading, managing & administering the project contract & QS aspects from start to end in addition to Contracts Administration, Tender Management, Project Commercial Management, Variations, and Claims Management, and supporting Bid Management.

Job Responsibilities:

• Create, prepare, review, and negotiate all contracts and consultancy agreements.
• Create and maintain relationships with Clients and sub-consultants and serve as the point of contact for matters concerning contracts.
• Analyze all requirements and provisions in contracts, including terms and conditions, to ensure compliance with laws & regulations and company policies & procedures.
• Review and validate scopes and deliverables as per RIBA / AIA standards for projects.
• Maintain records for correspondence and documentation about established contracts and those in progress.
• Administer all active contracts and move forward with close-outs, extensions, and variations wherever applicable.
• Solve any contract-related problems that may arise with clients or sub-consultants or any service provider.
• Manage and track all contracts’ processes and procedures.
• Sound knowledge of scheduling in MS Project & Prime Vera preferred.
• Present project updates & reports to senior management periodically.
• Ensure a project risk register is compiled, relevant, and maintained.
• Be aware of client and sub-consultant invoices and when payments are made and received.
• Closely track the project’s financial aspects (earnings and expenses, invoicing and collections, payments to subs).
• Support in bidding management and review of all relative contractual and legal documents.
• Conduct and record the Prequalification of the contractors.
• Send invitations to shortlisted contractors for Bidding.
• Prepare Tender Volumes and Instructions to Tenderers.
• Response to Tender queries, issue addendums and post tender clarification.
• Ensure Technical and commercial evaluation of the bids and recommendation of the contractor.
• Prepare Contract documents for the selected contractor.
• Support the construction supervision team in the administration of the clients’-contractors’ contracts.
• Reviews and challenges information received from contractors to ensure quality compliance.

Personal Qualifications:

• Bachelor’s degree in finance, Business Management, or related field.
• Member of UAE Society Engineers & AIA (preferred) and PMI (highly regarded). Registration with the home country’s professional body is highly regarded.
• Knowledge of Project Management, Prince 2 would be an advantage.
• Must be structured and organized.
• Experienced in dealing with confrontation, to gain win/win situations.
• A team player with strong interpersonal skills and excellent oral, and written communication skills including extensive presentation/reporting skills.
• Numerate with good commercial acumen.
• An extensive knowledge of the development and management of operational support contracts.
• A strong knowledge of Service Management.
• 10-12 years of Experience