Senior Bid Manager – Architecture

Position           Senior Bid Manager/ Bid Manager

Company         A leading Architectural Design Firm.

Location          Dubai-UAE                                                           

The Bid Manager’s primary role is to assist and support the Bid Director in the tender/ bidding process and the selection and negotiation process of sub-consultants.

Immediate Reporting Relationships:

• Reports to Managing Director
• The following staff positions report to the Bid Manager: Bid Coordinator

Duties and Responsibilities include:

• Reviews EOIs and RFPs from clients and provides a summary of the project brief, scope of services, and submission requirements.
• Prepares and/or issues RFP tender queries to clients.
• Coordinates with clients regarding RFP tender queries.
• Prepares, issues, and/or reviews bid and tender proposal submissions.
• Prepares RFP project brief and scope of services for sub-consultants/ specialists.
• Issues RFPs to sub-consultants/ specialists.
• Provide advice and guidance on RFPs’ scope of services and requirements for sub-consultants/ specialists.
• Coordinates with and responds to sub-consultants/ specialists’ queries during the bidding and tender process.
• Forwards client contracts (provided in RFPs) to the Commercial Director and/or Contracts Administrator for review and comments.
• Forward the project brief, the scope of services, and the program (provided in RFPs) to the Project Director and Executive Director of architecture for their review and comments.
• Prepares cost analysis and summary of sub-consultants/ specialists’ proposals.
• Coordinates the Managing Director and/or the BD & Operation Director to discuss and finalize fee proposals.
• Prepares, issues, and/or reviews responses to clients’ post-tender clarifications and submissions.
• Prepares and/or issues project handovers to the project management team, design team, and contracts team, upon receipt of notice of project contract award from the Managing Director or the BD & Operation Director.
• Assists and/or facilitates the selection and negotiation process of sub-consultants/ specialists during project execution design stages.
• Assists and/or facilitates in issuing notifications of awards (via email) to selected sub-consultants/ specialists during project execution design stages.
• Other duties and tasks as may be required, assigned, and/or instructed by the Bid Director.

Specific Responsibilities/ Tasks

 Responsibilities/ Tasks – Lead & BID Projects:

 RFP Received:

• Call
• Requests Extension of Time.
• Sends Client RFPs to our Design, Commercial, and Project Teams for their review and comments.
• invites Subcons to participate.
• Prepares scope of work to be shared with the Subconsultants, for approval of the Bid Director.
• sends RFIs to clients.
• Attends site visit, if required.
• Prepares Offer (Program, Scope, Resources)
• Prepares Offer (Contractual)
• Prepares the Price Analysis
• Prepare our Offer (Fees) for the Managing Director’s approval.
• Sends the combined Offer to the Commercial Team for QAQC.

Project Handover from BID to Design & Project Team:

• Sends letters of regret to unsuccessful bidders.

Letter of Regret received from clients:

• Informs Subconsultants as required.

Responsibilities – Design Projects:

• Preconcept Design
• Assists and facilitates the commencement of the Soil Investigation process, such as floating RFPs and negotiations.

Concept Stage (Architectural)

• Assists and facilitates appointing Rendering Company processes, such as floating RFPs and negotiations.
• Assists and facilitates the commencement of the Soil Investigation process, such as floating RFPs and negotiations.
• Schematic 100%
• Assists and facilitates appointing Rendering Company processes, such as floating RFPs and negotiations.

Skills and Experiences:

• Good leadership, interpersonal, organizational, and management skills.
• Good working knowledge and understanding of consultancy tender and bidding process.
• Good and effective communication (written and verbal) skills in English.
• Proficiency in other languages (Arabic, French, etc.) is an advantage.
• Proficient in basic computer and software (MS Office – Word, Excel, Outlook, PowerPoint) skills.
• Proficiency in project management software (MS Project, Primavera) is an advantage.
• Working knowledge of design, drafting, and BIM (Building Information Modelling) software (AutoCAD, Revit, Sketchup) is an advantage.
• Bachelor’s degree in architecture or engineering preferred, relevant advanced degree or postgraduate degree is an advantage.
• +12 years of professional experience in architecture, engineering and consulting industry.
• +2 years of relevant significant experience in design consultancy tender and bidding process is an advantage.